Vacancies

SECRETARY VACANCY

PETTIT SINGLETON ASSOCIATES

JUNE 2018

The duties detailed below are not exhaustive and may change as required. Essentially this role is being created to provide support to the office manager and the team.

 

TELEPHONE SKILLS

Answering and filtering calls as necessary, and it is therefore necessary to have a good telephone manner and be able to deal with clients and suppliers.

FILING

Filing created within the office needs keeping up to date enabling members of staff to locate documents and correspondence swiftly and with ease. The filing system at present consists of two different means of filing i.e. small and large projects and becomes obvious as files are created.

PHOTOCOPYING

Photocopying and scanning of documents and other correspondence as required.

TYPING

Copy and audio typing skills would be required in this role, familiarity with Microsoft Word and Excel is essential. An ability to prioritise work and communicate with other members of staff would be a requirement.  This will include preparing and distributing documentation prior to meetings.

TIMESHEETS

Inputting timesheets on to our Quantim system, and ensuring all staff timesheets are kept up to date.

OTHER  DUTIES

Please forward your CV to sally.king@psaltd.co.uk